Job Description
Client: Thriving International Law Firm
Role: Executive/Legal Assistant
Salary: $85K - $120K Base + OT Eligibility
Location: New York, New York Job Description: Established international law firm is seeking an Executive/Legal Assistant to join their corporate New York team in supporting a Partner of the firm, as well as their clients.
Key Responsibilities:
* Provide administrative support inclusive of the following: calendar management, updating calendars, gatekeeping internal and external mail, and client files, such as faxes, documents, and court filings
* Management of client files and records
* Collaborate with attorneys regarding client materials and documents and their respective electronic filing
* Email management, as well as creating, editing, and proofreading legal documents
* Arranging conference calls, both internal and external and collaborating with other assistants, as well as responding to client inquiries
* Scheduling and coordinating meetings, booking conference rooms, setting up technological equipment for meetings, ordering catering, etc.
* Heavy travel coordination and preparation of expense reports
* Ad hoc projects as needed
Requirements:
* College degree highly preferred
* Minimum 3 years of legal administrative experience, 6+ years an administrative role
* Strong proficiency with Microsoft Office and the ability to adapt new proprietary systems in a timely manner
* Strong written and verbal communication skills
* Ability to think ahead and work cross-functionally
* Strong attention to detail
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