Job Description
Office Manager
We are seeking a detail-oriented office manager. This position plays a key role in keeping the financials accurate and ensuring the company runs smoothly behind the scenes.
Job duties:
- Ensure lien waivers are obtained.
- Accounts payable and receivable
- Return emails/phone calls
- Prepare and send invoices (billing)
- Record customer payments, follow up on outstanding balances and ensure timely collections.
- Payroll and compliance - process payroll (through third party), and record payroll reports and update employee records.
- Process workers comp audits and insurance.
- Maintain perpetual inventory records
- Files all sales tax reports
- Coordinate health insurance and general liability insurance.
- Record bank and credit card transactions and reconcile accounts.
- Prepares and enters all journal entries.
- Maintain the general ledger and chart of accounts.
- Provide monthly financial reporting (P&L and balance sheets)
- Support year-end closing and CPA/tax preparation.
Skills and qualifications:
- Associates degree in accounting/finance or a related field.
- 2+ years of QuickBooks Desktop experience
- 2+ years of administrative assistant experience
- Computer literate (Excel/Word/Outlook)
- Strong understanding of bookkeeping principles and AP/AR processes.
- Attention to detail, organizational skills, and ability to prioritize multiple tasks.
Benefits once hired in!
- Medical insurance
- Vision insurance
- Dental insurance
- Life insurance
- 401K
- PTO
*This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history.
Job Tags
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