Job Description

Do you think you have what it takes to join one of the Best Places to Work in Jacksonville? We are looking for a positive, upbeat, organized, and proactive Office Manager to oversee our administrative operations and staff members in our Jacksonville office.

The office manager will establish, evaluate, and improve department controls/systems; review reports and interpret data; help hire additional team members; help train other team members; and monitor and direct employees while ensuring that the overall office operates efficiently/smoothly. You may also handle basic office tasks or directly support staff members as they answer phones, collect/distribute mail, organize/store information, or paperwork, and assembling or electronically filing tax returns.

To be a successful office manager, you have to be a motivated leader who takes ownership of the position, joyfully serves others, and has a “can do” attitude committed to supporting the administrative staff members and improving department operations. You should be analytical, creative, organized, and detail-oriented.

Office Manager Responsibilities

• Directing and evaluating administrative department operations and staff members to ensure the business operates in a smooth, efficient manner.
• Developing, analyzing, reviewing, and implementing administrative department systems/controls.
• Training, hiring, coaching, and leading support staff members.
• Creating, reviewing, and reporting department data, and then using this information to solve potential problems or strengthen performance.
• Handling or monitoring staff as they perform basic office tasks, such as answering phones, greeting/directing visitors, making arrangements for meetings or travel, and distributing mail.
• Ensuring that information/records are organized and stored in a proper manner.
• Overseeing the maintenance, repair, or replacement of office equipment and machines.
• Monitor and follow up with collections.

Requirements

• 5+ years in an office manager role
• Prior Public Accounting Firm or Law firm experience preferred.
• Additional certifications or licenses may be a plus.
• Ability to analyze information and develop effective solutions.
• Strong planning, critical thinking, problem-solving, as well as task and time management skills.
• Excellent interpersonal, leadership, coaching, as well as verbal and written communication skills.
• Able to pick up new software applications quickly.
• Strong multi-tasking abilities.

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