Job Description
Job Description
We are seeking a highly organized, multi-talented individual to take the reins as Office Manager for a fast-paced, thriving technology company of approximately 150 employees.
This role is critical to supporting our sales team, corporate departments, and executive leadership, including the CEO. The Office Manager plays a central role in keeping daily operations running smoothly and efficiently.
In addition, this position is responsible for coordinating and planning company meetings and events. As a leader in video-based training, our office also houses a video production studio, which the Office Manager helps support and oversee as part of our dynamic workplace environment.
Administrative
- End-to-end office management. Need to manage all elements of the office so it’s ready for each team as needed
- Work with all major department heads on projects (about 50% of the time)
- Support and help plan (with our CEO and CFO) the following:
Company culture events
Philanthropic events
Sales and manager meetings
Christmas party
- Company Amex and expense reporting
- Assist the Finance team on reconciliations
- Help manage the wellness budget for office and event expenses with the CFO
- Oversees the scheduling and coordination of producer recording sessions with contract instructors in support of the Operations Department
Office Management
- Ordering and managing inventory for the office and remote employees
- Facilitating building maintenance and suite alterations
- Schedule work orders
- Help prepare the office for Zoom and Teams meetings
- Maintain break room supplies such as coffee, snacks and drinks
- Track supply levels and reorder as needed
- Stock product
- Organize in-office sales team monthly lunches including:
- Order/pick-up or delivered/set-up/clean-up
- Parking and building key management
- Coordinate with IT and facilitate equipment being sent to remote employees
What You Need:
- Be able to walk into a room and recognize what needs attention
- To be tech savvy- good with technology and working with various computer software systems with the ability to learn quickly
- Outgoing and excited to work with numerous managers and leaders on various projects
- Open to continuous self-improvement, must be coachable and thrive on training and mentoring
- Take pride and ownership for the office appearance
- Should be at least a mid-level user level on Microsoft Office, Teams and Zoom
We Provide You:
- Low deductibles for Medical, Dental and Vision plans through United Healthcare national networks
- 15 PTO days annually, 7 Federal Holidays, plus 3 floater days – increasing with tenure
- 1-year free Apple Fitness+ membership, Employee Assistance Program, and more if you’re enrolled in medical coverage
- Health Savings (HSA) and Flexible Spending (FSA) Accounts
- Generous Life Insurance Policy at no cost to you
- 401(k) retirement savings plan
Job Tags
Contract work, Work at office, Remote work, Flexible hours,