Job Description
We are looking for a professional to join a dynamic and expanding organization with a rich celebrated history and a promising future. The firms commitment to excellence and innovation has been the driving force behind their growth.
Title: Office Administrator
Location: West Harrison, NY (Hybrid)
Potential Compensation: $55,000 to $70,000
As an Office Administrator, you will play a crucial role in providing exceptional administrative and asset management services. You will be responsible for maintaining a productive and efficient office environment, ensuring smooth operations, and supporting our team in various capacities.
About our client:
- Growth Opportunities: Be part of a growing company with opportunities for career advancement.
- Supportive Environment: Work in a collaborative and supportive team environment.
- Impact: Make a meaningful impact by ensuring smooth operations and excellent tenant relations.
Responsibilities:
- Sorting and sending mail, filing, and maintaining records
- Keeping track of office supplies, ordering new materials and IT hardware, and stocking supply stations
- Greeting visitors and applicants, answering phones, and directing calls
- Handling email, faxes, and messages, and preparing letters, memos, forms, and reports
- Coordinating meeting-room calendars and scheduling appointments
- Keeping the office clean, stocked, and organized, especially the kitchen, conference rooms, and storage closets
- Providing ad hoc support to staff members and portfolio managers,, including organizing team events, circulating financial/legal statements, and reports
- Planning tasks and ensuring they are allocated and fulfilled appropriately
- Monitors renewal dates for service contracts; assists the asset managers in the preparation of service contracts and verifies insurance is in place.
- For repair and maintenance work, prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
- Monthly, identifies all past due payments, contacts and documents the results for upper management
Requirements:
- Bachelor's degree in Business or related field
- 3+ years of experience in a similar role
- Experience with Excel and real estate PM software
- Experience with coding invoices/payables
Desirable Traits:
- Exceptional attention to detail to ensure accuracy in all tasks
- A positive attitude and high energy level to keep up with a fast-paced environment.
- Excellent and thoughtful verbal and written communication skills
Job Tags
Contract work,